Every CBSE-affiliated school has to publish a mandatory public disclosure on its website, so that parents, inspectors and the Board can check key facts about the school. It is one of the first things we look at when we audit a school website, and one of the most common things to find out of date or missing.
Why the disclosure matters
The disclosure is how CBSE makes sure basic information about every affiliated school is public. Parents use it to check affiliation, results and facilities before admission. During inspections and affiliation renewals, a complete and current disclosure saves the school a lot of last-minute work.
It also matters for your website's credibility. A disclosure link that leads to an empty page, blurry photos or documents from three sessions ago tells a parent that nobody looks after the site.
CBSE updates its formats from time to time. Always check the latest circular on cbse.gov.in before you publish. This guide is a practical summary, not an official document.
The five sections of the disclosure
The CBSE format is divided into five parts. Here is what each one usually contains.
A. General information
- Name of the school
- Affiliation number and school code
- Complete address with pin code
- Principal's name and qualification
- School email and contact number
B. Documents and information
- Copies of the affiliation or upgradation letter and recent extension of affiliation
- Society, trust or company registration and its renewal
- No-objection certificate (NOC) issued by the state government
- Recognition certificate under the RTE Act
- Building safety certificate and fire safety certificate
- Self-certification submitted for affiliation, and DEO certificate where required
- Water, health and sanitation certificates
C. Results and academics
- Fee structure of the school
- Annual academic calendar
- List of the School Management Committee (SMC)
- List of Parent-Teacher Association (PTA) members
- Board results of the last three years for Class 10 and Class 12
D. Staff (teaching)
- Principal
- Total number of teachers, with the number of PGT, TGT and PRT
- Teacher-to-section ratio
- Details of the special educator, counsellor and wellness teacher
E. School infrastructure
- Total campus area in square metres
- Number and size of classrooms
- Number and size of laboratories, including computer labs
- Internet facility
- Number of girls' and boys' toilets
- A link to a video of the school's infrastructure
Common mistakes we see
- The link is hard to find. The disclosure should be reachable from the homepage menu or footer in one click, not buried three levels deep.
- Documents are photos, not PDFs. Phone photos of certificates are often blurry, sideways or too large to open on mobile data. Scan them as clear PDFs.
- Old information. Results, staff numbers, the SMC and the fee structure change every year. A disclosure from two sessions ago is nearly as bad as none.
- Broken links after a redesign. When a school changes its website, the PDF links often stop working. Check every document opens after any website change.
- Missing infrastructure video. Many schools forget the video link, or link to a video that has been made private.
How to keep it up to date
The easiest way is to give one person in the school office ownership of the disclosure and review it at the same point every year, usually at the start of the session.
- At the start of each session, collect the new fee structure, academic calendar, SMC and PTA lists, staff numbers and the latest board results.
- Check the expiry dates of safety, fire and sanitation certificates and replace any that have been renewed.
- Replace the PDFs on the website, keeping the same file names where possible so links do not break.
- Open every link on a phone to make sure it works.
On the school websites we build, the disclosure section is set up so that our team can replace documents in minutes. Schools simply send the new files on WhatsApp and we update them.